Overview

Duties include but are not limited to:

Office Support, HR and General Coordination

Comprehensive, ongoing, self-directed and accountable general office management.

Suggest protocol here needed, suggest new systems as needed, think of organizational efficiency and take control according to skill set.

Establish protocols for administrative needs as needed.

Manage office email communication and calendar.

Oversee records of all expenditures and support the accountant as needed.

Basic website maintenance for events and newsletters.

Database maintenance.

Manage all staff and subcontractor insurance info, drivers license, car insurance, background checks, timesheets and HR needs.

Establish hiring protocol, training expectations, and support planning and facilitation of staff training.

Support for CultureSeed Board of Directors, prepare reports as needed.

Meet regularly with the Executive Director to establish goals and review ongoing tasks.

Outreach, Development, and Donor Stewardship

Establish protocols and support donor stewardship effort.

Database creation for donor stewardship

Grant research, database, and general support.

Budget familiarity and expense tracking for grants.

Support for CultureSeed events.

Procure potential auction donors for events.

Procure potential food sponsors for outings, gatherings and events.

Community Program Support

Point person for CultureSeed Community Programs and basic administrative requests.

Establish protocols for Community Program basic administrative needs, onboarding, and evaluations.

Program Support

Establish consistent organization-wide evaluation process and data collection.

Analyze pre and post evaluations to create analytics to use in grants.

Support our programs as needed and establish protocol for engaging and tracking

outfitters that can support outings

new program sponsors or partners etc.

Manage an internship program:

establish protocol for engaging and tracking potential internship matches in our region;

establish protocol for youth internship onboarding

Track outcomes

Manage administrative needs for the Outdoor Mentorship Program:

Establish protocols for mentor onboarding and expectations

Communication with mentors and mentee families to ensure all paperwork is returned

Track mentors on spreadsheet

Mentor training logistics and planning

Manage administrative needs for our Year-Round Youth Cohort:

Establish protocols for youth onboarding and expectations

Manage youth contracts

Track attendance

Support various CultureSeed initiatives as needed.

Tagged as: Administrative Staff

Qualifications:

Spanish bi-lingual strongly preferred.

Knowledge of Columbia Gorge strongly preferred.

Experience in an office setting, and working with a diverse population strongly preferred.

Proven ability to self-start, prioritize, and meet deadlines.

Access to reliable transportation in the Columbia Gorge.

Proficient in Google Drive, Google Docs, Sheets and Forms and/or has Apple experience and ability to quickly learn.

Ability to pass a background and driving record check.

About Culture Seed

CultureSeed is a nonprofit organization serving youth and communities in the Columbia Gorge region of the Pacific Northwest.
We are located on 150 acres at the confluence of Buck Creek and the White Salmon River, the ancestral lands of the Chinook, Yakama, Wasco, and Wishram.

Application Instructions

Please submit a resume and cover letter highlighting what experience, skills, and/or personal characteristics qualify you for this position. Please indicate how you learned of this opening. No phone calls, please. Send materials to [email protected] with subject line: Administrative Coordinator or Operations Director Applications welcomed and reviewed until position is filled. December 2020 - Februrary 2021 flexible start.