The High Mountain Institute is seeking an Administrative Coordinator & Registrar, a full-time position at the High Mountain Institute. The Administrative Coordinator & Registrar is charged with managing administrative responsibilities for HMI and reports to the Director of the HMI Semester. There will be opportunities to grow and redefine this position dependent on performance and interest.

Position Responsibilities
Manage all administrative duties for the school, including the front office, bookstore, class and student supplies/ordering, general supply ordering, petty cash, and online store
Partner with Director of the HMI Semester on student, family, and staff needs and projects
Own relevant functions of the High Mountain Institute’s Student Information System (Salesforce)
Utilize database skills to create data queries and prepare reports as needed to support students as well as advancement
Assist all Semester students, faculty, and families with enrollment, onboarding, travel, clerical, medical, and administrative tasks as needed
Academic and Registrar duties:
Own the High Mountain Institute’s standards-based teaching and learning platform (JumpRope): update class rosters, create academic progress reports, and create final academic transcripts for families and sending schools
Create and maintain the master semester class schedule in collaboration with the Director of the HMI Semester and other academic leaders
Manage the coordination and/or administration of all standardized and AP testing in collaboration with other academic leaders, including the PSAT, SAT, and AP exams
Provide assistance to the Head of School and Director of Finance as requested
Assist HMI Administration as requested, including taking Board Meeting minutes
QuickBooks data entry and payment processing
Manage all incoming and outgoing mail/packages, answer the phone, assist with printer/copier troubleshooting and maintenance
Help plan and run special HMI events such as Family Weekend and End of Semester Celebration
Serve the HMI mission as necessary, possibly including but not limited to:
Advise at least one cohort of students per academic year
Lead two to three expeditions per year (inclusive of Summer Term)
Teach one section of an HMI Semester class (e.g. Practices and Principles: Ethics of the Natural World)

Position Benefits:
Dependent on experience: $32,000 – $40,000 (inclusive of possible on-campus housing)
Health, dental, and vision benefits
4-9% scaled retirement benefits match after 1 year
Four weeks holiday/vacation leave annually
Annual professional development opportunities

Tagged as: Administrative Staff


High School diploma, GED, or equivalent
WFR medical certification or intent to obtain such
Prior experience in clerical and/or community-facing work
Self-directed, motivated, and organized
Valid Social Security number or authorization to work in the US
English language proficiency
Knowledge of office equipment (copiers, printers, fax machines, etc.)
Computer skills (Word, Excel, Google Docs & Sheets, Salesforce, Gmail, Quickbooks)
Desire to work with and around teenagers in a school environment

About High Mountain Institute

Founded in 1995, HMI is a nonprofit independent school with a focus on outdoor, experiential, and place-based education. HMI serves approximately 175 students per year across its high school, summer, and gap programming. About 30% of students receive financial aid and a similar percentage identify as people of color. All HMI students participate in extended wilderness expeditions lasting from 10-21 days. HMI is not a rehabilitative or wilderness therapy program. HMI students are high-achieving, healthy students seeking challenge, a strong community, and a deeper connection to nature. HMI has nearly 30 year-round staff, about half of whom live on campus. Learn more at: www.hminet.org.

Application Instructions

Please submit a cover letter and resume to Jill Gardiner via email at [email protected] and fill out the HMI Prospective Employment Form online. Your application will not be complete without all three of these items. We will begin our initial review of applications immediately and will continue reviewing applications until the position is filled. This position will begin in June 2023. Correspondence via e-mail is preferred.