Overview

Deep Springs College, a unique educational institution in the high desert of Eastern California, is seeking a detail-oriented, organized, and highly motivated Executive Assistant to support the administrative functions of our community.

The Executive Assistant is a key player in our college’s operations and supports the college’s mission of preparing leaders for a life of service to humanity. The Executive Assistant reports directly to the President and Vice President and may also provide administrative support to the Operations Manager.

JOB SUMMARY
As the Executive Assistant at Deep Springs College, you will be an integral part of the college’s operations and academic life, extending beyond the traditional administrative tasks. You will bring order and efficiency to our financial and administrative systems, creating a seamless workflow that allows all components of the college to function optimally.

KEY RESPONSIBILITIES
Administrative Support: Provide general administrative support to the President as well as the Dean and Operations Manager as needed. This may include coordinating meetings, research tasks, and maintaining an organized and efficient office environment.

External Communications: Manage all general external communication. This includes answering phone calls, sorting and distributing mail, and handling the general college email inbox. Act as the primary point of contact for outside queries and direct them appropriately.

Accounts Management: Oversee the accounts payable and receivable. This includes issuing invoices, following up on outstanding payments, and processing incoming payments. Ensure all transactions are recorded accurately and timely in the college’s accounting system.

Internal Accounts System Management: Manage the internal accounts system. This includes maintaining accurate and up-to-date records of all financial transactions, preparing internal financial reports, and assisting with budget preparation and audits.

Digitization and Records Management: Take the lead in our transition to an electronic records system. This includes digitizing administrative files, setting up and managing a new electronic records system, and ensuring that all digitized records are accurate, complete, and easily accessible.

Organization and Oversight of the Main College Building: Oversee the student labor positions responsible for the College main building to ensure a clean, organized, and professional working environment.

Other duties as assigned: As part of a small and dynamic community, the Executive Assistant may occasionally be called upon to assist with tasks outside of their primary responsibilities.

The Executive Assistant, like all Deep Springs staff positions, may be required to spend some of their working time on a governance committee for the college, e.g. the applications committee. They may also have the opportunity, should they so choose, to offer an independent study or small class.

Tagged as: Administrative Staff, Development, Full Time, Fundraising, Support Staff, Teaching/Education

Qualifications:

We offer a competitive salary and benefits package, alongside the opportunity to live and work in a distinctive educational environment. Here, you can have a meaningful and singular impact.

The salary range for the Executive Assistant is $65,000 - 80,000, dependent on experience.

We are open to candidates early in their career with the potential to fully grow into this role as well as experienced professionals ready to quickly master every element of this position.

About Deep Springs College

Deep Springs College is a private, nonsectarian, fully accredited two-year college program for academically-gifted young people, located on a small cattle-and- alfalfa ranch in a beautiful, remote area of the White Mountains on the California-Nevada border. After completing Deep Springs’ two-year program, most students transfer to four-year institutions such as Chicago, Columbia, Brown, and Stanford.

The program combines rigorous academic coursework with 20-25 hours of physical labor each week. Students milk cows, wash dishes, assist in the office, cook, clean, make hay, and tend to cattle, horses and gardens.

All members of the Deep Springs community—the students, faculty, staff, president, and resident families—live on-site and take part in fostering and developing community life, at the same time respecting each others' need for privacy. Room and board is provided for all employees as part of a robust benefits package.

Deep Springs is an equal opportunity employer.

Application Instructions

For additional information, visit www.deepsprings.edu. Applicants must consent to a background check. If you believe you would excel in this role and make a meaningful contribution to our community, please apply by sending your resume, a cover letter stating your interest and qualifications to [email protected]. We eagerly await your application. Deep Springs is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment.