Overview
Clearwater is seeking a full time Donor Relations Coordinator to join our team. This role involves key
responsibilities within Clearwater’s development department and reports to the Director of Development and
Marketing. Responsibilities include processing donations, communicating directly with donors, Clearwater
merchandise sales, and providing grant research and tracking assistance to the Director of Development and
Marketing. Suitable candidates are those who are detail-oriented and have experience in nonprofit environments
using Donor Perfect or similar CRM. The position is set in a fast-paced environment and involves collaboration
with a highly motivated team, contributing significantly to the nonprofit’s development efforts.
Responsibilities
Donation Processing and Database/Records Management:
● Handle daily mail, code, track and deposit donations.
● Input donations and membership renewals into DonorPerfect database.
● Generate and dispatch donor acknowledgment letters and manage special appeal mailings.
● Conduct data queries and export reports as needed.
Customer Service:
● Respond to donor inquiries via phone, email, and letters.
● Fulfill merchandise orders and communicate with customers as needed.
Grant Management:
● Research and track grant opportunities.
● Support administrative aspects of grant applications and reporting.
Event Coordination:
● Collaboratively assist in fundraising event planning and execution.
Merchandising and E-commerce:
● Oversee online store and inventory, including order processing and promotions.
● Manage merchandise budget and sustainability considerations.
● Handle annual inventory and tax filing for merchandise sales.
Administrative Support:
● Provide assistance to the Executive and Development Directors.
● Undertake additional duties as required, including special appeals assistance
Qualifications:
● Must be detail-oriented and able to meet deadlines
● Non-profit experience and interest in environmental issues is a plus.
Required Skills:
● A creative, energetic team player with a good sense of humor.
● Experience with Google Workspace, MS Office and DonorPerfect preferred.
● Calm, clear and effective written and oral communication skills.
● Flexibility to work some evenings and weekends for events.
Preferred Skills:
Clearwater acknowledges that the construct of race disproportionally affects Black, Indigenous, and People of
Color. We reflect and take action to ensure that we do not perpetuate white supremacy. Clearwater respects
LGBTQIA+ people; we use language and actions that are respectful of all gender identities and sexual
orientations. Clearwater celebrates and welcomes members of any race, color, religion, national origin, sex,
sexual orientation or identity, physical or mental ability or age to apply.
About Hudson River Sloop Clearwater
Hudson River Sloop Clearwater, Inc., is a non-profit membership organization that for
over 50 years has been at the forefront of the environmental movement as a champion
of the Hudson River. As an organization, Clearwater inspires lifelong stewardship of the
Hudson and its watershed by connecting people of all ages with the living river. The
organization owns and operates the 106' Sloop Clearwater, recognized as America’s
Environmental Flagship, on the Hudson River and New York Harbor. Clearwater’s
unique approach to public outreach has made the sloop a symbol of grassroots action
through hands-on learning, activism, and celebration.
