Administrative and Finance Assistant

Overview

NBNC’s Administrative and Finance Assistant (AFA) works with the Finance Director (FD) to support the finance, administrative, and human resources functions of the organization. This part-time position focuses on keeping NBNC’s financial, employee, and corporate records and files accurate and up-to-date and assists with related projects, such as researching new benefit options, insurance, and regulatory requirements, as needed. Depending on the background and skills of the Administrative and Finance Assistant, the position can focus more heavily on bookkeeping or on supporting NBNC’s HR functions and other administrative tasks, by mutual agreement.

Responsibilities include:
Bookkeeping and Financial Management
● Working with the FD and Office Manager, the AFA enters and properly codes all
transactions in Quickbooks.
● Compiles and submits payroll data to NBNC’s payroll service biweekly based on
timesheets.
● Ensures payments to retirement accounts are made and recorded accurately.
● Creates, sends out, and follows up on invoices.
Human Resources Support
● Assists with onboarding paperwork and processes for new employees, annual
benefit-plan selection, background-check processing, and other employee-related
paperwork.
● Researches employee benefit options as needed.
● Researches employer legal requirements as needed.
● Fields questions from other employees regarding benefits, paychecks, personnel
policies and related Human Resource issues
Other Duties as assigned, which may include:
● Assists with maintaining NBNC’s corporate registration paperwork with both State
and Federal agencies.
● Assists with maintaining and updating insurance policies as directed.
● Assists with maintaining archival administrative files.
● Quarterly, may compile data on payments to independent contractors for tax and
unemployment insurance reporting.
● Biweekly and quarterly, may enter into Quickbooks wage-cost, benefits, taxes,
insurance, and other shared expense allocations to program budgets, based on
timesheets.
● Helps manage certain aspects of NBNC’s technology, including NBNC’s email,
computer, and phone systems.

Tagged as: Administrative Staff

Qualifications:

● Organized, efficient, reliable, trustworthy and detail-oriented, with strong
interpersonal skills, integrity, and a commitment to collaborative teamwork and to
NBNC’s mission.
● Experience with Quickbooks (ideally Quickbooks Desktop) preferred.
● Bookkeeping and/or accounting coursework or past work experience preferred,
particularly in a nonprofit context.
● Fluency with computers, Windows operating systems, Microsoft Office, and Google
Suite products required. Strong technology skills prefer