NBNC’s Administrative and Finance Assistant (AFA) works with the Finance Director (FD) to support the finance, administrative, and human resources functions of the organization. This part-time position focuses on keeping NBNC’s financial, employee, and corporate records and files accurate and up-to-date and assists with related projects, such as researching new benefit options, insurance, and regulatory requirements, as needed. Depending on the background and skills of the Administrative and Finance Assistant, the position can focus more heavily on bookkeeping or on supporting NBNC’s HR functions and other administrative tasks, by mutual agreement.

Responsibilities include:
Bookkeeping and Financial Management
● Working with the FD and Office Manager, the AFA enters and properly codes all
transactions in Quickbooks.
● Compiles and submits payroll data to NBNC’s payroll service biweekly based on
● Ensures payments to retirement accounts are made and recorded accurately.
● Creates, sends out, and follows up on invoices.
Human Resources Support
● Assists with onboarding paperwork and processes for new employees, annual
benefit-plan selection, background-check processing, and other employee-related
● Researches employee benefit options as needed.
● Researches employer legal requirements as needed.
● Fields questions from other employees regarding benefits, paychecks, personnel
policies and related Human Resource issues
Other Duties as assigned, which may include:
● Assists with maintaining NBNC’s corporate registration paperwork with both State
and Federal agencies.
● Assists with maintaining and updating insurance policies as directed.
● Assists with maintaining archival administrative files.
● Quarterly, may compile data on payments to independent contractors for tax and
unemployment insurance reporting.
● Biweekly and quarterly, may enter into Quickbooks wage-cost, benefits, taxes,
insurance, and other shared expense allocations to program budgets, based on
● Helps manage certain aspects of NBNC’s technology, including NBNC’s email,
computer, and phone systems.

Tagged as: Administrative Staff


● Organized, efficient, reliable, trustworthy and detail-oriented, with strong
interpersonal skills, integrity, and a commitment to collaborative teamwork and to
NBNC’s mission.
● Experience with Quickbooks (ideally Quickbooks Desktop) preferred.
● Bookkeeping and/or accounting coursework or past work experience preferred,
particularly in a nonprofit context.
● Fluency with computers, Windows operating systems, Microsoft Office, and Google
Suite products required. Strong technology skills prefer

About North Branch Nature Center

North Branch Nature Center connects people with environmental education, natural history, and community science. More than 10,000 people visit NBNC to be in touch with the sights, sounds, and sensations of the natural world.

Our 28-acre preserve of forest and fields is nestled in a gentle bend of the North Branch of the Winooski River, just two miles from downtown Montpelier. NBNC is the delight in the eyes of children as they watch fireflies in a field. NBNC is a group of naturalists exploring the secrets of warblers and willows. And it's a quiet place to walk or ski, swim or sit, or simply relax beside the river. There is much to explore. Please join us.

Application Instructions

Position Details Compensation and Benefits: Hourly, at $19 per hour. Benefits package includes paid time off, paid sick leave, a SIMPLE IRA retirement plan, NBNC program fee waivers, pro deals, and a flexible work-from-home/office policy. Job status: Part-time at an average of 20 hours perweek, non-exempt, year-round position. Reports to: NBNC Finance Director. Supervises: No supervisory duties. To apply: To apply, please send a cover letter, current resume, and contact information for three references to l